Terms & Conditions
Welcome to Digital Media Academy and the DigitalMediaAcademy.org website (sometimes referred to as the “Site” or “Website”). Through this Site, Digital Media Academy offers Digital Media Academy education and training programs and camps, activities, events, applications, software, materials, and related products and services (collectively the “Services”). Access and use of the Site and purchase and use of the Services are governed by and subject to these Terms and Conditions (referred to as the “Agreement” or “Terms”), as well as all applicable laws, whether or not you are a registered user of the Site or you create an account on the Site. Please review the Agreement carefully before using the Site or purchasing any Services. By accessing, using or downloading any materials from the Site or purchasing any Services from Digital Media Academy, you agree to be bound by the terms and conditions in the Agreement.
You may not use the Site and may not accept the Terms if (a) you are not of legal age to form a binding contract with Digital Media Academy, or (b) you are a person barred from receiving the Services under the laws of the United States or other countries including the country in which you are resident or from which you use the Site.
In accordance with the Children’s Online Privacy Protection Act, an individual must be 13 years of age or older to complete and submit any forms or provide any personal information on this Site.
Digital Media Academy reserves the right to amend this Agreement at any time and without notice. Your continued use of the Site and any Service after any such changes constitutes your acceptance of the new Terms. If you do not agree to any of these terms or any future Terms, do not use or access (or continue to access) the Site or any Service. This Agreement applies to all visitors, users, and others who access the Site, or purchase, download, or receive materials from Digital Media Academy.
These Online Program Terms and Conditions are intended to keep learners safe and ensure Digital Media Academy Online Programs are productive and positive learning experiences. By purchasing, using, or allowing your student to use the services or by registering to use any of Digital Media Academy’s Online programs, you agree that you and your learner will abide and be bound by these Online Program Terms and Conditions as well as Digital Media Academy’s General Terms and Conditions found below.
Code of Conduct and Guidelines
I have read through, understand, and agree that my learner and I will be held to the Guidelines below and the Code of Conduct. I also agree that I have reviewed the Code of Conduct and Guidelines myself and with my learner. I understand that my learner and I must act in a way that is in keeping with the Guidelines and Code of Conduct and that my learner’s Digital Media Academy Online Program can be canceled if either of our actions or attitudes are deemed harmful to the learning atmosphere, to my learner, other participants, or staff, in the opinion of Digital Media Academy staff. My learner and I understand that Digital Media Academy reserves the right to cancel my learner’s Digital Media Academy Online Program without any prior warning for violating any of the terms of the Guidelines or Code of Conduct. Refunds will not be provided when programs are canceled for the failure of the learner or the parent to abide by the Guidelines and Code of Conduct.
Digital Media Academy Guidelines
Learners and Parents/Guardians MUST:
- agree to and follow the rules and regulations of the staff and Digital Media Academy
- participate in classes in an appropriate and private setting
- treat all other participants, staff, and yourself with kindness and respect
- dress appropriately during classes
- only share or discuss media that is related to lessons, and appropriate.
Learners and Parents/Guardians May NEVER:
- share or display lesson information, without permission from the instructor
- use inappropriate language, threaten or impersonate others; engage in violence; bully, intimidate; or harass others;
- use this service or materials provided as part of this service for illegal or immoral activity;
- view or display any inappropriate material (including sexual content, inappropriate violence, racism, pornography, bullying, etc.) during lessons
- personally contact instructors outside of lessons.
- Online Self-paced Courses (OSC) run on-demand and are specifically designed for the age and experience of learners such as Digital Media Academy For Students or Digital Media Academy For Educators.
- The purchase of any OSC provides access for twelve (12) months from the date of purchase unless otherwise stated in the purchase agreement.
- The fees for any OSC are non-refundable.
- A certificate of completion will be sent automatically upon full completion of each paid course.
- Courses are only available for subjects set out by Digital Media Academy.
- Courses will only be available in English unless otherwise stated.
- Digital Media Academy has the right to refuse service.
- Coupons and credits are non-refundable.
- Courses are a learning/teaching service only. No specific outcomes are promised or guaranteed. Digital Media Academy is not responsible for any specific outcome, or lack thereof.
- Digital Media Academy is not responsible for third-party service support nor held accountable if third party services are suspended or adapted. Digital Media Academy does not cover costs for third-party services.
- Learners will require a stable internet connection and modern computing device to access online courses.
- Courses run on fixed dates and times. Details for the times and dates for each course are available on each course page.
- The fees for Virtual Tech Camps are non-refundable and missed course sessions will be forfeited and cannot be made up or refunded. Fees will not be prorated for missed/canceled courses, including those purchased as part of a bundle/package. All Virtual Tech Camps courses purchased as part of a package/bundle must be used in the season for which the purchase was made. No refunds will be made for unused portions.
- Depending on availability, Courses may be rescheduled, with no change fee, up to 30 days prior to the first day of the course. A $50 fee will apply to any changes made within 30 days and up to 24 hours prior to the first day of the course. Courses may not be rescheduled within 24 hours of the start of the first day of the course.
- Only learners registered for the course may participate.
- Courses are only available for subjects set out by Digital Media Academy.
- Courses will only be available in English unless otherwise stated in the agreement.
- Digital Media Academy has the right to refuse service.
- For safety and security reasons, Digital Media Academy may video record every course session. Copies of the recording cannot be provided to protect the privacy of the learners in the course.
- Coupons and credits are non-refundable.
- Courses are a learning/teaching service only. No specific outcomes are promised or guaranteed. Digital Media Academy is not responsible for any specific outcome, or lack thereof.
- Internet, software, and hardware compatibility must be checked prior to purchase and participation. Digital Media Academy is not responsible for learner’s internet connectivity, hardware, or software compatibility.
- There may be additional hardware or software required to participate in a course. The required software is listed on the course description page. Digital Media Academy does not cover costs for additional hardware or third-party services. Find course descriptions here.
- All students that participate in the lesson are bound by these Terms and Conditions.
- The first lesson is considered a trial lesson. Should the client wish to cancel after their trial lesson, written notice must be sent to firstname.lastname@example.org 24 hours from the start of the trial lesson. In the event of cancellation, the client will receive a refund of 90% of the total cost. After this deadline, all fees are non-refundable.
- All lessons must be paid in full at the time of purchase. Fees for Online Private Lessons (OPL) are non-refundable and non-transferrable.
- Private Lessons are offered in terms of January-March, April-June, and October-December. Lesson credits expire at the end of the specified course schedule, with no refund or credits provided.
- A Student Achievement Report will be provided by the instructor within seven days of the completion of any multi-lesson pack.
- During the first lesson with a student the instructor will complete an assessment of the learning stage and applicable skills of the student. An Individualized Education Plan (IEP) will be sent following the completion of the first lesson and prior to the start of the second session.
- Lessons are only available for subjects set out by Digital Media Academy.
- Lessons are only available in English at this time.
- For safety and security reasons, Digital Media Academy will video record every lesson. Parents and guardians can obtain a copy of the recording by sending an email request to email@example.com. Please note, if there are multiple students in the lesson from different families we will not release the video to protect the privacy of the students.
- Only one student per lesson is allowed. However, Digital Media Academy reserves the right to allow parents to share their lesson link with another student.
- Lessons are guidance and tutoring service only. No specific outcomes are promised or guaranteed. Digital Media Academy is not responsible for any specific outcome, or lack thereof.
- The lesson schedule will be agreed upon between the client and DMA prior to the start of any multi-lesson plan.
- Lessons can be rescheduled for any reason up to 24 hours prior to the scheduled lesson start time. No-shows or changes made within 24 hours of the appointment start time are credited against your available sessions. With at least 24 hour notice, we will gladly reschedule an appointment with no penalty.
- A maximum of 25% of lessons can be rescheduled in a multi-lesson pack (ie. 12 lessons = 3 rescheduled lessons).
- A lesson can be rescheduled by emailing firstname.lastname@example.org.
- Digital Media Academy has the right to refuse service.
As a condition of participation in Digital Media Academy Online Programs, I authorize that photos, videos, images, audio, and testimonials may be taken of me and my learner and agree that said content may be used by Digital Media Academy in promotional materials, marketing collateral, and online media. Any images, testimonials, photos, videos, and audio may be shared and used by corporate partners, the media, or other organizations who work with Digital Media Academy to promote or describe products and services. I understand that Digital Media Academy, its owners, agents, partners, facility providers, and employees will not be held liable for damages and injuries associated with said publishing, including any and all claims based on negligence. I agree that all images, testimonials, photos, video, and audio taken at or in connection with Digital Media Academy are the sole and exclusive property of Digital Media Academy.
Learners and parents/guardians should be aware that under no circumstances should learners give their personal contact information to Staff, nor is Staff allowed to give learners or parents/guardians their personal contact information. Other than during the lessons, Staff are not permitted to communicate privately with; give out personal contact info to, or become social media friends with learners.
Use of Digital Media Academy Site
In order to access certain Services, you may be required to provide information about yourself (such as identification or contact details) as part of the registration process for the Services, or as part of your continued use of the Services. Any registration information you give to Digital Media Academy will always be accurate, correct and up to date. You agree to use the Services only for purposes that are permitted by (a) the Terms and (b) any applicable law, regulation or generally accepted practices or guidelines in the relevant jurisdictions. You agree not to access (or attempt to access) any of the Services by any means other than through the interface that is provided by Digital Media Academy.
No person, adult or child, shall engage in any activity that interferes with or disrupts the operation of the Site (or the servers and networks which are connected to the Site). You will not reproduce, duplicate, copy, sell, trade or resell the Services for any purpose. You are solely responsible for (and Digital Media Academy has no responsibility to you or to any third party for) any breach of your obligations under the Terms and for the consequences (including any loss or damage which Digital Media Academy may suffer) of any such breach.
You are responsible for maintaining the confidentiality of passwords associated with any account you use to access the Services. Accordingly, you will be solely responsible to Digital Media Academy for all activities that occur under your account. If you become aware of any unauthorized use of your password or of your account, you agree to notify Digital Media Academy immediately at: email@example.com
Terms of Service for Education and Training Programs, Camps, Activities, & Events
For purposes of these Terms, the following additional definitions shall apply:
- “Adult” shall mean an individual at least 18 years of age who is competent to enter into a legally binding contract.
- “Check-in Forms” shall mean the forms identified below, which must be completed, signed, and delivered to Digital Media Academy prior to Program check-in.
- “Minor Participant” shall mean any Participant in a Program (as those terms are defined in this section) who is not an Adult.
- “Participant” shall mean the individual, whether or not an adult, who personally participates in a Program.
- “Program(s)” shall mean Digital Media Academy sponsored education and training programs, camps, activities and events.
- “Responsible Adult” shall mean an Adult Participant or an Adult custodial parent or authorized legal guardian of a Participant under the age of 18.
Authorized Purchase of Services
All Services must be purchased by a Responsible Adult, and the individual submitting a registration and the required payment for participation in a Program certifies that they are either: an Adult Program Participant or the Responsible Adult for the Minor Participant identified in the Program registration. Entering the “My Digital Media Academy” or “Online Learning Center” portion of the Site certifies that the Responsible Adult agrees to the Terms governing Program Services, and will take the time to ensure that all information in the required personal information and registration pages of the Website will be up-to-date and accurate to the best of the Responsible Adult’s knowledge, prior to the Participant’s attendance at a Digital Media Academy Program. Create The Next (@createthenext.com) google email accounts are provided by Digital Media Academy as a complimentary benefit to our students. Digital Media Academy makes no guarantees regarding these services as Google may take any action at any time without notification. These accounts may be removed if they are unused for more than 12 months.
Consent to Participate, Guidelines, and Waivers
By submitting a registration and the required payment for participation in a Program, each Adult Participant or Responsible Adult grants permission for the Participant to participate in all Program activities led by Digital Media Academy staff during the Program, and, except as otherwise provided in Sections 4 through 7, below, certifies that the Participant is in good health and able to participate in all Program activities. In certain circumstances, Digital Media Academy will make exceptions to its age policies. If you feel like your child would learn better in an environment for older or younger children, we ask that you acknowledge and agree that your child will be outside of the age range, and if the course does not work out for your student, Digital Media Academy reserves the right to move your child to another program with no refunds or credits. If any information in the account is falsified, Digital Media Academy has the right to move the student or remove them entirely from the program. No refunds or credits will be given. In addition to completing the required personal information and registration forms as well as paying the required tuition for participation in the Program, prior to Program check-in, each Adult Participant or Responsible Adult must sign (either electronically through e-signature provided on the Website or in person prior to Program check-in) the following completed forms:
- General Liability Waiver;
- Medical Information, Treatment and Release of Medical Information Consent (the “Medical Consent”); and,
- Guidelines for behavior at Adventures or Teen Programs (“Program Guidelines”).
- Technical Account Policy
Based on the particular Program or information provided in registration pages on the Website, prior to Program check-in, Responsible Adults and Participants may also be required to sign, (either electronically through e-signature provided on the Website or in person prior to Program check-in) the following completed forms:
- Consent to Give Medication at Program (the “Medication Consent”);
- Epi-Pen/Inhaler Consent;
- Permission Slip: Unescorted Travel;
- Pick-up and Drop-off Authorization;
- Technical Account Policy;
- Additional waiver or consent forms required by Program facilities such as colleges or universities.
If any of the above completed, signed forms (collectively referred to as the “Check-in Forms”) are not delivered to Digital Media Academy prior to the commencement of the Program, the Participant will not be permitted to attend the Program and no refund of any kind will be owed.
Responsible Adults of Minor Participants grant Digital Media Academy permission to monitor the administration of prescribed medications, provide routine healthcare, and seek emergency medical treatment, including ordering of x-rays or routine tests of the Participant if required. Additionally, Responsible Adults grant permission to the professional physician selected by Digital Media Academy to secure and administer treatment to the Participant, including emergency medical or surgical treatment and hospitalization, if necessary. In these cases, Digital Media Academy will make reasonable efforts to contact the Responsible Adult immediately, and obtain consent regarding any required care, however, care will not be denied or delayed for the inability to contact the Responsible Adult to obtain prior consent. Responsible Adults agree to assume financial responsibility for any charges incurred. Responsible Adults grant Digital Media Academy permission to arrange necessary related emergency transportation for the Participant. Responsible Adults agree to release any medical or personal records necessary for insurance purposes. Digital Media Academy will make reasonable efforts to contact the Responsible Adult or the emergency contact(s) listed on the medical information page of the account holder’s My Digital Media Academy account before releasing information.
Additional Registration Information
Upon registration, Digital Media Academy requests and will require certain additional information regarding the Participant that will help Digital Media Academy foster a positive experience at the Program. Emergency Contact Persons: Digital Media Academy requires that Responsible Adults identify a primary contact person and a secondary contact person in the registration pages of the account holder’s My Digital Media Academy account and on the Medical Consent to be contacted in case of emergency. Current information concerning both primary and secondary contacts must include the name, phone numbers, and email. For any questions regarding this information, please contact us at firstname.lastname@example.org. Physician’s Information: Digital Media Academy requires a primary care physician’s name and contact information for each Participant in order to attend a Program. Medical Information: Responsible Adults must identify all known illnesses or conditions the Participant has or has had including illness, allergies, and drug reactions. Responsible Adults must list on the medical information page of the My Digital Media Academy account on the Website and the Medication Consent all prescribed medications the Participant must take while attending a Program. For allergies requiring prescribed medication, Responsible Adults must verify the prescription and provide accurate treatment information on the medical information page of the My Digital Media Academy account on the Website and the Medication Consent. They may also be asked to provide immunization information. Certain states and provinces require additional health forms by law. No Participant can attend a Program without complying with these mandated state/provincial forms. Responsible Adults will be notified of these forms, if applicable, in the Participant information email and in the account holder’s MyDMA account pages of the Website. Failure to provide these forms will result in the student attendance being denied and no refund will be issued. Medical Insurance: All Responsible Adults are required to provide the medical insurance carrier and the policy number of the insurance policy covering the Participant. “International students are encouraged to bring their own traveler’s insurance while within our program. Requirements for International Students: International Participants are required to have all immunizations essential to enter the United States and Canada. Certain locations may have specific immunization requirements. Please make sure to check the MyDMA account pages on the Website for more information regarding the specific Program location. Participants must also be able to read, write, and understand conversational English. Translation services will not be provided.
Management of Medications/Allergies
Digital Media Academy does not directly administer medication and has a strict procedure in place for Minor Participants who require medication during the course of their Program. Medication for Minor Participants must be stored and locked in the Program Director’s office. At the appointed time each day the Minor Participant will be brought to the office and Digital Media Academy’s Program Director will give the Minor Participant one individual daily dose that has been prepared by the Responsible Adult. Digital Media Academy’s Program Director will keep a logbook each day that notes the time and dosage given to the Minor Participant. The Minor Participant will then sign off that they received the medication. Upon arrival, the Responsible Adult must provide the Director with a signed Medication Consent and enough individual daily doses of all medications for the duration of the Program. Each collective group of medications must be placed in the original container with the following: (1) Name of Responsible Adult; (2) Name of Minor Participant; (3) Contact telephone number; (4) Name of medication(s); (5) Amount in each dose; and, (6) Time at which medication must be taken. Please take a moment at check in to speak with either a Director or Lead Camp Counselor to ensure that camp staff clearly understand the correct dosage and times. Any changes to the doses listed on the original container must be accompanied by a signed doctor’s note. Inhalers, diabetic testing kits and EpiPens are the exception to the above procedure. If the Responsible Adult has provided a signed EpiPen/Inhaler Consent, the permitted items may be kept with the Participant throughout the Program. Participants with a history of serious allergic reactions must bring an EpiPen to the Program. All medication brought to the Program Location MUST match the information listed on the Participant’s medical information section of their My Digital Media Academy account on the Website and the Medication Consent. Any discrepancies may result in long delays at check-in and may require the cancellation of the registration , without a refund. Responsible Adults understand and agree that no Digital Media Academy personnel are authorized to give any Participant over-the-counter medication without written permission. In most cases, Digital Media Academy Program personnel are not professional nurses or doctors, and have not been trained in medicine. Participants needing injections (insulin, hormones, etc.) will be required to self-administer their medication. Responsible Adults agree that it is the responsibility of the Responsible Adult to retrieve the Participant’s medication from the Program staff at the end of the Program. All medication(s) that are left behind will be disposed of at the end of the Program. Should Digital Media Academy dispose of any medication pursuant to this policy, Digital Media Academy shall not be responsible for any damages or liabilities related in any way to such medication, including, but not limited to the replacement cost of the medication and any damages resulting from Participant’s failure to administer such medication. Digital Media Academy, by law, is not allowed or permitted to mail medication. Please retrieve all medication before leaving the program location. If a Participant has a dietary restriction, the Responsible Adult must inform Digital Media Academy. Digital Media Academy makes reasonable efforts to make each university or other food service provider aware of Participants’ needs and take measures to accommodate those needs. Nevertheless, Digital Media Academy also depends on Participants and Responsible Adults to notify Digital Media Academy of any individual circumstances. Most university dining halls or other food services providers provide clear information regarding allergens, but this can vary from location to location. Please note, Digital Media Academy cannot always arrange special meals. This depends on the university or other food service provider. To make special dietary requests, please email us at email@example.com. To ensure dietary needs are met, all formal dining requests must be received no later than 6 weeks before the start of the registration.
If a Participant’s condition, illness or disability requires limited participation in Program activities or special accommodations, the medical information page of the MyDMA Digital Media Academy account on the Website must specifically describe the required limitations or accommodations in the MyDMA account, and Digital Media Academy must agree, in writing, to specific limitations or accommodations. It is crucial that Responsible Adults provide Digital Media Academy with all relevant information so that Digital Media Academy can make Program staff fully aware of any special needs. Responsible Adults acknowledge that they are responsible for all extraordinary expenses incurred as a result of the Participant’s condition, illness or disability. Digital Media Academy is not a special-needs camp, however, Digital Media Academy endeavors to accommodate special-needs Participants to the best of its abilities as long as the requests are made within a reasonable time and are within Digital Media Academy’s standard policies. Digital Media Academy accommodates special needs at each location and historically has had a high success rate with Participants and Responsible Adults who are vocal about their needs and inform us as to how our Program can help the Participant have the most positive experience possible. All special requests must be received no later than 6 weeks before the start of the registration. If a Participant requires an aide in the classroom, a background check must be processed. The facilitator must be over age 18. Responsible Adults agree to pay for all costs of room and board for the aide. The aide must be age 18 or older and must pass a criminal background check. Requests for the participation of a classroom aide must be made at least 6 weeks prior to the start of a Program to allow adequate time to process the request and perform the background check. For international aides, the background check will take between 4-6 weeks, so please make the request far enough in advance. For information regarding possible arrangements for the purchase of meals for aides from the host university dining hall or other foodservice suppliers, please email us at firstname.lastname@example.org. If the onsite Program Director determines, based on observation of the special needs Participant during a Program, that the Program is not a suitable and/or productive environment for the Participant, Digital Media Academy may dismiss the Participant and no refund will be issued. All Participants must adhere to all of the guidelines set forth on the Teen and Adventures Guidelines Waivers. If a Responsible Adult removes a special-needs Participant from a Program during the course of the week, no refund will be issued.
Lost, Stolen or Damaged Property: Participants are responsible for their personal property while attending a Program. Digital Media Academy is not responsible for any personal belongings lost or damaged by casualty, theft, laundry, etc. Responsible Adults agree to pay the replacement costs for lost meal cards, dorm keys, or room damage in accordance with the policy/fees for each Program location. Responsible Adults agree to accept full responsibility, financially, or otherwise, for the conduct of the Participant, including but not limited to, damage to equipment, dorm room, or facilities. Digital Media Academy is not required or expected to protect Participants from theft or damage to property. Recreational Activities: Responsible Adults and Participants acknowledge and agree that, unless Digital Media Academy has expressly agreed to limitations on participation as provided in Section 3.7, above, Participants may take part in activities such as sports, hiking, swimming or other recreational activities, and grant Digital Media Academy staff members permission to take Participants to places of relevant interest, including but not limited to the swimming pools (where available), campus tours, theme parks, movies or other attractions and facilities within walking distance of a Program location. Responsible Adults further acknowledge and agree that activities off Program locations will likely occur routinely in Weekend Stays Programs. Media Utilized During Digital Media Academy Daytime/Overnight Programs: Responsible Adults acknowledge and agree that movies displayed at Programs are rated G, PG and PG-13, and selected at the sole discretion of Digital Media Academy staff. Responsible Adults acknowledge and agree that video and computer games used at Programs are selected at the sole discretion of Digital Media Academy staff. Responsible Adults acknowledge and agree that some game development Programs require creation or use of an online account during instructional time, or will require an online account to be created for access to games and networked game play. Responsible Adults grant consent to create MineCraft accounts for use by Participants. Games Rated “T” and “M” – Responsible Adults acknowledge and agree that in order to offer the most cutting-edge experience for participants, Digital Media Academy has adopted the policy of allowing the use of some select games rated “E” for Everyone, “T” for Teen, and “M” for Mature to be used as part of the curriculum. Responsible Adults acknowledge and agree that while Digital Media Academy takes its corporate responsibility and Digital Media Academy family values very seriously, it cannot guarantee that younger Participants will avoid complete contact with the games rated “T” for Teen, or “M” for Mature, though Digital Media Academy will make an effort to minimize exposure to any games not appropriate for certain age groups. Responsible Adults acknowledge and agree that age exceptions made for 11-year-olds to be enrolled in Teen Programs will be treated as teens and will be subject to Digital Media Academy’s teen guidelines. Any and all teen policies will apply. Responsible Adults acknowledge and agree that some of the game titles Participants may be exposed to are rated “M” (Mature) by the ESRB (Entertainment Rating Software Board). An ESRB “M” rating means the games have content that may be suitable for person’s ages 17 and older. Titles in this category may contain intense violence, blood and gore, sexual content and/or strong language, including, but not limited to extreme and/or realistic depictions of blood, gore, the mutilation of body parts, weapons, and depictions of human injury and death, non-explicit depictions of sexual behavior, and/or explicit and/or frequent use of profanity.
Digital Media Academy reserves the right to dismiss any Participant from a Program without any prior warning for violating any of the terms of the Participant Code of Conduct, or if the Participant’s actions or attitudes are deemed detrimental to the general atmosphere of a Program, and there shall be no refunds issued for such dismissal. Responsible Adults and Participants represent that they have read, and agree to the Digital Media Academy Guidelines for Kids and Teens found in the MyDMA portion of the Site. Responsible Adults further agree that they will review and discuss the Digital Media Academy Guidelines for Kids and Teens with Participants prior to the Participant’s arrival at the Program location. Responsible Adults acknowledge and agree that a Participant must comply with the Digital Media Academy Code of Conduct, and that a Participant may be dismissed from the Program if the Participant’s actions or attitudes are deemed by Digital Media Academy to be harmful to the atmosphere or to other Participants at the Program. Responsible Adults, including those representing the student, will also be held to the same expectations regarding the use of harmful language and behaviors. The actions of those mentioned above can and will result in the immediate dismissal from the program and will not be entitled to a refund. Responsible Adults agree that a Participant may be dismissed, without a refund, from a Program for, among others, the following reasons: Drug/Alcohol/Tobacco possession/use; viewing pornography or any inappropriate material on the Internet; inappropriate language (swearing, using bad words, racial slurs); physical violence or threats of physical violence against themselves, other Participants or Digital Media Academy staff; damage to facilities at the Program location or Digital Media Academy equipment, stealing property of others; inappropriate use of equipment; sexual harassment of other Participants or Digital Media Academy staff; internet hacking; damage to dorm rooms; or bullying. If use or possession of illegal substances or weapons is suspected, Participants will be subject to search and seizure. If use or possession of illegal substances or weapons is found, Participants will immediately be dismissed from the Program. Each Participant and Responsible Adult is responsible for any personal items brought to and loaned at a Program. Participant promises to respect all Digital Media Academy Staff members and Participants while treating the facilities and equipment with care. Personal Devices: With the exception of Photography and Mobile Device Programming Programs, Digital Media Academy does not require Participants to bring any devices to Programs, though Digital Media Academy does understand that Responsible Adults would like to be able to communicate with their Participants. Some photography and film courses ask students to bring their own DSLR cameras. Students will also be asked to bring their own headphones and flash drives for project storage. If the Participant brings a personal device to the Program, please note: personal devices may NOT be used during instructional times, unless the Instructor approves them. Digital Media Academy recommends that personal devices be locked in a dorm room or backpack. Cell phones/smart phones can be kept on hand but must be in silent mode during instruction. Accessing the internet via a local Wi-Fi hotspot that is part of the facility at Program location is the sole responsibility of the participant. Participant and Responsible Adults must comply with all terms & conditions of the facilities at the Program location, and assume all financial risk. Digital Media Academy does not facilitate internet access for non-Digital Media Academy devices. Viewing inappropriate content (including sexual content, inappropriate violence, racism, bullying, etc.) online will result in immediate dismissal from a Program. Any attempts at computer “hacking” will result in immediate dismissal from a Program, without a refund. Local authorities will be contacted when warranted. Equipment Belonging to Digital Media Academy: Participants have access to computers and equipment for their courses and for communication with Responsible Adults while at a Program. Participants should feel free to leave personal electronic devices at home. Certain filtering software is placed on Digital Media Academy computers, and this may not be the case with a personal device.
Digital Media Academy Classroom Experience
Participant Projects: Digital Media Academy makes a reasonable effort to send each Participant home with a working game or project, or post the Participant’s project to a project website. However, there will be instances when the game or project will not work on a Participant’s home system. In these rare cases, Digital Media Academy does not take responsibility for non-functioning games or projects. Digital Media Academy Staff will provide each Participant with the Participant’s completed project at the conclusion of each Program via Google Drive. It is the responsibility of the Responsible Adult and Participant to test the Participant’s project in the Digital Media Academy computer lab before going home at the end of the Program. Refunds will not be issued for non-functioning/non-compatible/incomplete projects. Digital Media Academy may teach different courses utilizing the same platform simultaneously. Varying Course Lengths and Composition: Two-Week Academies: (12-18) – Composed of ten days of instruction. Instruction runs from Monday-Friday 9am-4:30pm while the full day including drop-off and pick-up run from 8:30am-5pm (extended day until 6pm is available for an additional fee). Academy courses are two one-week programs that are complementary to each other and build on one another. We recommend that these courses are taken together for a rich two-week experience. Each course within an academy can be taken independently, though some of our more advanced courses require prerequisites. Since these courses can be taken either jointly, or independently from each other, students will be within the same classroom as those who may only be enrolled in one of the two weeks. One-Week Courses: (12-18) – Composed of five days of instruction. Instruction runs from Monday-Friday 9am-4:30pm while the full day including drop-off and pick-up run from 8:30am-5pm(extended day until 6pm is available for an additional fee). One-Week Adventures: (9-12) – Composed of five days of instruction. Instruction runs from Monday-Friday 9am-4:30pm while the full day including drop-off and pick-up run from 8:30am-5pm(extended day until 6pm is available for an additional fee). Varying Age Ranges: Digital Media Academy offers the Adventures programs for ages 9-12 and Teen programs designed for ages 12-18. Age exception participants who are age 11 may elect to attend a Teen course and will, therefore, interact with participants ages 12-18. All rules and policies for the Teen Program apply to all Participants in the Teen Program regardless of the Participant’s age. Age exception participants ages 8 or 13 may elect to attend an Adventures course and will, therefore, interact with participants ages 9-12. All rules and policies for the Adventures Program apply to all Participants in the Adventures Program regardless of the Participant’s age. Responsible Adults acknowledge and agree that by registering for a Digital Media Academy Program that accepts 18-year-old Participants, that Minor Participants may interact and/or room with another Participant that is 18 years old. Student to Teacher Ratio: Digital Media Academy classroom staffing is similar to most traditional learning environments. Digital Media Academy classrooms have one lead instructor in charge of the overall classroom experience. Digital Media Academy also hires assistant instructors and teaching assistants for each classroom in order to maintain an average student/teacher ratio of 8 to 1 in the Adventures Programs, and an average student/teacher ratio of 10 to 1 in the Teen Programs.
Pick-Up and Drop-Off
Participant Pick-up Authorization: The protocol for pick-up varies by Program. For our Adventures Programs, the Responsible Adult or another person with written authorization approved in advance by both the Responsible Adult and Digital Media Academy may pick-up a Participant. Individuals picking up the Participant must have valid picture identification (Driver License or Passport) and their names must be on file with Digital Media Academy on-campus staff. Participants currently enrolled in Teen Programs may check themselves out at the end of each day. Commuters in the Teen Program: Day Only Participants in the Teen Program with a valid driver’s license may bring a vehicle to the Program location. Participants in the overnight program MAY NOT bring a vehicle to the Program location. Responsible Adults agree that, if a Participant in the Teen Program brings a vehicle to the Program location, the Participant shall be able to sign out of camp without an authorized pick-up person present. Responsible Adults and Participants are responsible for arranging permit parking at the Program location. Parking tickets will not be reimbursed. Attendance Policy: Due to the nature of Digital Media Academy Programs, attendance is crucial to the success of the Program. If a Participant will be absent, the Responsible Adult must notify the on-campus director no later than 9:00 AM on the day the Participant is expected to be absent. A Participant may not miss more than 1 day per a 5-day long course without a doctor’s note. The doctor’s note must be signed, dated and expected date of the Participant’s return to the Program. The doctor’s note must be scanned and emailed to email@example.com within one week of the absence. It will be at the discretion of the instructor whether the Participant is permitted to remain in the Program. Digital Media Academy will not be responsible for any incomplete projects or missed curriculum time due to absences.
Assumption of Risk and Release
Responsible adults are aware of the inherent risks of injury, death, and property damage involved in participation in a Digital Media Academy program including without limitation risks due to: (1) recreational activities, including but not limited to running, jumping, organized sports games, swimming, hiking, biking, surfing; (2) property damage due to loss or theft; (3) use of video, audio, electronic media or games rated “t” or “m” by the esrb (4) exposure to other program participants as old as 18 years of age; and (5) use of motor vehicles in transit to or from a program or recreational activity or social event, including but not limited to trips to parks, museums, local points of interest and campus tours. Responsible adults are aware of the risks of injury, death, and property damage that may result from, among other causes, the active or passive negligence of Digital Media Academy and its officers, directors, employees, agents, and subcontractors (collectively, “released parties”), including without limitation the risk of negligent instruction or supervision. Responsible adults, either individually or on behalf of a minor participant, acknowledge that the participant is voluntarily engaged in participation in a program with knowledge by the responsible adult of the risks of injury, death, property damage, and other risks, and assumes any and all known and unknown risks of injury, death, and property damage that may result from participation in a program. Responsible adults, individually, and on behalf of minor participants, release the released parties from all liability to participants, representatives, guardians, successors, assigns, heirs, children, and next of kin for all liability, claims, damage, or demands for personal injury, death, or property damage, arising from or related to this agreement or to participation in a program whether the injury, death, or property damage occurs on or off the program premises. This release includes, without limitation, any personal injury, death, or property damage caused by the active or passive negligence of any of the released parties. Responsible adults and participants bear sole responsibility for any loss. Responsible adults acknowledge that they have carefully read this agreement, understand its contents, and understand that this agreement includes an assumption of the risk of the released parties’ negligence and a release of their liability. Responsible adults acknowledge that Digital Media Academy is materially relying on this waiver and is allowing the participant to engage in a program.
Payments, Cancellations, Refunds
Tuition: Day Program Tuition includes all state and federal taxes, adult supervision, classroom instruction, curriculum materials (with certain exceptions), and recreational activities. Per Canadian law, Digital Media Academy is required to charge Canadian tax for each Program located in Canada. Taxes for Programs located in Canada differ according to the province of the Program location. Canadian tax is based on the final cost (which includes any additions such as lunch options, housing, or extended day). International students registering from outside the US and Canada will be charged an additional $500 International Student Fee to cover additional costs and support. Overnight Program and Extended Day: Overnight Program Tuition includes all Day Program tuition items plus daily meals (Sunday dinner through Friday Lunch), dorm room (or hotel style-room where dorms are unavailable), adult supervision and recreation. Tuition does not include airfare or transportation to and from the Program. Digital Media Academy does not facilitate airfare or transportation to and from the Program. Extended Day will cover the extension of the supervision of the student from 4:30pm-6:00pm Monday through Thursday. Fridays are not included. All students enrolled in the Extended Day option must be picked up by no later than 6:00pm Monday through Thursday. Failure to do so will result in a $50.00 fee per student, per day. Each add-on is per student, per week of attendance. Day Program Lunch Plans: The Day Program lunch plan is optional and may be purchased separately (unless a location requires that we add it on for students). The lunch plan is not prorated, regardless of the number of lunches eaten or when the plan is purchased. In most cases, university dining halls are available and we are able to provide a traditional “campus dining hall experience”. However, at certain locations, the university may only have a food court “a la carte” option, or Digital Media Academy may contract with an external vendor to provide meals for the students. Cash is not accepted in most dining halls. Payment may be made via credit card, check or money order prior to the first day of the Program. Bringing a brown bag lunch is acceptable but Participants bringing brown bag lunches may not be permitted to eat with the other Participants in the dining hall due to dining hall policies of the Program facility. If so, Digital Media Academy staff will chaperone Adventures Participants in an adjacent area, though Teens may not be chaperoned. Online Self-paced Courses: Online Self-paced Course purchases are non-refundable. We reserve the right to update courses at any time. On rare occasions, we may need to remove certain courses for legal or other reasons. Access may end on a specified date based on the access purchased. If you were on a plan, promotion, or price that is no longer offered, you may not be able to re-purchase that same plan again or re-purchase at the promotional price. Cancellation will end billing and remove access to online courses or related assets at the end of your billing cycle.
Following registration, the Responsible Adult will receive a reservation confirmation via email. Please make sure to add firstname.lastname@example.org to your contacts to receive up to date information.
Prices and Fees: All financial transactions are made and quoted based on the location of your camp . If you are registering for a US location you will be charged in US Dollars. If you are registering for a Canadian location you will be charged in Canadian Dollars and applicable Canadian Tax will apply. When registering for a STEAM Learning Lab or Online Learning Center the price shown is in US Dollars unless otherwise stated. A $35.00 returned check fee will be assessed for any checks returned. Digital Media Academy Tech Camps reserves the right to send any unpaid balances over 30 days to a collection agency. Payments & Payment Plans: A payment plan may be available upon request. A 20% non-refundable deposit is required for each program or course registration. In addition, a 20% non-refundable deposit is required for each week of requested housing. The remaining balance must be paid in monthly installments to be charged to the credit card on file on the 10th of the month. For camps beginning in June, the last payment must be processed by May 10th. For camps beginning in the months of July and August, the last payment must be processed by June 10th. No payment plans will be accepted after June 1st. Registrations will not be considered complete until the balance has been paid in full. For further inquiries or to establish a payment plan, please contact Guest Services by phone at email@example.com. All other cancellation policies will apply. Registration Changes: No fee or penalty will be assessed for making changes up until 45 days prior to the scheduled course start date. Any changes made within 45 days of the originally scheduled course start date are subject to the availability of space, equipment, and all other resources. If change is possible, a $35.00 change fee will apply, along with any difference in the course costs. Refunds (cash or credits) will not be provided if the new course is at a lower cost than the original registration. Course change requests after a course begins will incur both the $35.00 change fee along with any difference in the course costs. Refunds (cash or credits) will not be provided if the new course is at a lower cost than the original registration. Credits are non-transferable.
Cancellations and Refunds
All refund requests and special considerations must be submitted in writing to firstname.lastname@example.org. No exceptions. All special considerations and refund requests may take up to 72 business hours before a response is issued. Registration Cancellation Requests: Cancellations submitted in writing on or before February 1, 2020, are eligible for a full refund, with the exception of the deposit from payment plans.After February 2, 2020, no refunds or credits will be provided. No refunds or credits will be issued for a cancellation, early withdrawal, or dismissal for any reason, including illness, family emergency, behavioral dismissals, power failures, weather, and unforeseeable events not within the control of Digital Media Academy or other acts of nature. If Participants leave a Program early for any reason, the tuition will not be prorated and no refund will be issued. Digital Media Academy may be forced to cancel classes due to an Act of God and in this case, it is not liable for any loss as a result of canceled classes. Digital Media Academy does not refund students for canceled classes due to Acts of God. Acts of God include but are not limited to earthquake, flood, war, government action, labor strike, severe weather conditions, flu pandemic, government legislation, civil disorder, terrorist acts, or other acts of God. COVD-19 Cancelation Update (June, 15th, 2020): Despite the fact that terms and conditions state that in case of acts of god or a health pandemic there will be no refund we have decided to provide full credit for summer 2021 for the entirety of a customer’s 2020 purchase. Additionally, all credit holders have been given online access to our 30 of Digital Media Academy’s self-paced online courses. If a camp is canceled or postponed for reasons of health and safety customers will receive full credit. Credit are not transferable and will be available to use through August 31st, 2021. If you have any questions please contact us at email@example.com. Session Cancellations by Digital Media Academy: If Digital Media Academy cancels a course because the minimum threshold of students is not achieved, participants may be enrolled in another course. If one is not available at the same location, a full refund may be issued. All other refund and cancellation policies apply. If Digital Media Academy is forced to postpone or cancel camp or a course due to circumstances beyond its control Digital Media Academy will provide full credit to customers to be used before August, 31st, 2021. In the event of postponement or cancellation, no refunds will be issued. All refunds will incur a $35.00 banking fee if the original payment was received from outside of the United States or Canada. No exceptions. Cancellations for Registrations made through an Authorized Agent: Cancellations submitted in writing on or before February 1, 2020, are eligible for a full refund, with the exception of the deposit from payment plans. After February 2, 2020, no refunds or credits will be provided. Cancellations for Individual Registrations with Visa Issues: In the event that a student is unable to obtain a visa, the parent/Account Holder must submit a written request to DMA via email with proof of visa denial paperwork before March, 1st. After March 1st camp no refunds will be provided and all other terms and conditions apply. All other cancelation terms apply. Voucher Cancellation Requests: The Pre-Season Sale deposit is fully refundable until February 1, 2020. The remaining balance is due and payable upon registration and will be based on the selected course and location. Standard cancellation terms will apply beginning February 2, 2020. Any unused voucher amount at the end of the 2020 season (August 31, 2020) will be forfeited. Voucher purchase is not a guarantee of course and location availability. Some restrictions may apply. If you are unable to use it the voucher can be transferred to be used within the 2020 season.
Specials and Offers
Digital Media Academy runs promotional specials from time to time. For some offers, the Responsible Adult will receive the published offer with the use of the corresponding promotional code. Limit one offer per participant unless otherwise stated. The session balance must be paid in full at the time of registration to receive the published offer. Additionally, the Digital Media Academy may offer different prices and promotions. No code will be required; registration secures this type of offer. All applicable cancellation/refund policies apply. All promotional codes and referral codes must be submitted at the time of registration. Digital Media Academy does not honor retroactive adjustments. The total offer amount received cannot exceed the total cost of the Services purchased. Promotional specials are not valid for tuition-assistance recipients. The offer must be applied at the time of purchase.
Adobe Creative Cloud License: Digital Media Academy provided registered 2020 season students with an Adobe Creative Cloud license through September 1st, 2020. Your Adobe Creative Cloud license will be provisioned to the email address used to register. We will do what we can to ensure that Adobe Creative Cloud licenses remain accessible and available for our registered students however cannot guarantee the functionality of the Adobe Creative Cloud product. Digital Media Academy makes no guarantees that the Adobe Creative Cloud will be accessible from your region or country or that your computer or device will be able to run the applications included. Digital Media Academy provides no guarantees about the actions of our partners and cannot make guarantees as partners could make changes to our agreement and the ability to provide this at any time. The Adobe Creative Cloud is not a part of the purchase price in any way and is offered as a promotion and value add for registrants.
Black Friday & Cyber Monday 2020 Offer:The Black Friday and Cyber Monday 2020 offer applies only to online self-paced courses For Students and For Educators. The offer is not valid or applicable to Tech Camps or Virtual Tech Camps.
Digital Media Academy is dedicated to making world-class digital media education more accessible to students of all circumstances and means. Digital Media Academy may award scholarships based on financial need and student academic performance. An application is not a guarantee of a scholarship. Additional documentation may be required after the initial contract is submitted. Failure to provide all required materials will result in disqualification. Any payment towards any 2021 purchase, including a voucher purchase, will result in the disqualification of the Scholarship application.
Changes to Services
Activities, guest speakers, and tech tours may change from Program session to Program session and may not apply to all Program locations. On rare occasions, the software and hardware used in Programs may change without notice, and Digital Media Academy will endeavor to find suitable software and hardware alternatives.
If you have any questions or comments about the content, terms, and policies contained within, please email us at firstname.lastname@example.org.
Additional Terms and Conditions for Use of the Digital Media Academy Site and the Services